Last updated: September 25, 2020
If you want the best software recruiting tools in one place, then you’ll LOVE this guide filled with all the apps that a recruiter needs to do their job.
In fact, there are over 80 free and paid recruiter software tools designed to simplify your life in just one list. And you can filter through the list of tools to find the best ones.
There are applicant tracking systems, CRMs, sourcing tools, AI bots and much more. In fact, there is every app you need to help your recruiting team find the perfect clients and candidates alike.
I want tools that help with:
APPLICANT TRACKING SYSTEMS
This newer entrant to the ATS market has already earned rave reviews from its loyal user base for its amazing customer support, smooth UI and end-to-end functionality, and is a great example of how you build recruiter software that actually inspires you to do your job.
Known for their incredible customer service (their founder replies to emails on Sundays!), Recruitee takes collaborative hiring to the next level: everyone in your team from the least tech-savvy to the most nerdy can work on hiring together with this cloud-based ATS. In addition, Recruitee provides beautiful careers sites for your employer brand, candidate-friendly application forms that you can fully tweak and world class sourcing tools.
ATS OnDemand has all of the standard features you would expect from a recruiting tool plus a few that are less common including an employee referral portal, job posting approval process, custom candidate evaluation and assessment forms and candidate texting. Pricing starts at $70/month.
One of the few ATS offerings with publicly available pricing, BrightMove is highly touted by its users as responsive to new ideas. In fact, you can suggest new features and vote for them, with the features that get the most upvotes moved into the development queue.
A staple of the ATS market, Bullhorn has many enterprise customers and large recruitment agencies as customers. It has many fans among those who use it on a daily basis but note that the price point is definitely geared towards larger customers.
Used by both external recruiters and HR agencies, CATS is known for its end-to-end solution that starts with job postings and finishes with analytics on completed campaigns.
Marketing itself as a “collaborative hiring platform”, Comeet is an award-winning applicant tracking system and CRM for your internal recruiting team. It has traditional ATS features such as sourcing, screening and interviewing and also less common functionality like the ability to easily keep agency recruiters in the loop with one click and automated workflows.
A combination ATS and CRM, Crelate is lauded for its wide-ranging feature set, modern UI and strong customer support. The rave reviews received from its customers demonstrate that this is recruiting software that you need to consider.
Lauded for its intuitive user interface and beautiful design, Greenhouse.io receives consistently positive reviews by everyone who adopts it. In addition, they have an iOS and Android app that lets you use it on the go. Pricing for Greenhouse is dependent on the number of employees and is available on request.
A low-cost alternative ATS recruiting tool, HireHive excels at automatic job board posting, managing employee referrals and branded career sites.
A full service solution for both external and internal recruiters, HiringThing offers best-in-class customer service and quick turnaround on new features requested by its users.
JobAdder is a CRM and ATS in one and is well known for its range of mobile apps that let you access the platform from any device.
Marketed as a sales, recruiting and back office system in one, Jobscience receives excellent reviews from the external recruiters who use it.
Jobsoid is a social media integrated ATS that streamlines your day-to-day recruitment tasks so that you can focus on hiring the right candidates. It does everything from finding the best candidates for scheduling video interviews to keeping them engaged.
Founded in 1999, iCIMS is a tool that is widely used by both recruiting firms and internal recruiters. Given its longevity, it is clearly well liked by many although there are some who complain that it could use a refresh to meet the standards of more modern recruiter software.
Considered one of the top recruiting tools, Lever has features such as one-click sourcing, two-way email sync, and @-mentions that you will not find in many of their competitors.
The feature that sets this ATS/recruiter software apart from its competitors is Loxo AI, a proprietary intelligent sourcing assistant that helps you find the top talent for your role while you spend your time elsewhere.
Although it does not have the prettiest user interface, it does have one feature that sets it apart from every other ATS on the market – it’s free. As the only open source ATS currently available, users (at least those with development backgrounds) can have direct input into new features without paying a dime.
One of the earlier entrants to the ATS game, PCRecruiter, founded in 1998, receives positive reviews from its dedicated user base for its customer service and willingness to continually update the product.
Recruiterbox is the definition of a modern ATS, featuring a fully web-based platform that has an intuitive and simple interface. In addition, it has many features for sourcing (customizable career sites, one-click job posting, auto-creation of candidate profiles) and interviewing (calendar integrations, candidate email templates, auto-responders) that are not always found in even the most up-to-date applicant tracking systems.
Though many recruitment systems have been around for over two decades, most have not moved with the times and are happily selling what they built ten and sometimes even 20 years ago. To bridge this gap, Recruit CRM, a Silicon Valley start-up, has built a cutting edge ATS and CRM.
Like most modern applicant tracking systems, SmartRecruiters has features such as multi-channel recruitment marketing, collaboration tools and built-in automated processes. However, what sets it apart are its integrations, 250+ services ranging from job boards to sourcing tools to background checks, all of which are available in its Marketplace.
Workable is noted for its full feature set, easy learning curve, top notch customer support and a new sourcing tool called People Search. This recruiter software also offer a $50 per job per month plan for those who have less burdensome hiring needs.
The beauty of Zoho Recruit is its price. It’s rare to see an ATS with a free tier that actually includes enough features to make it functional but Zoho certainly falls into that category. Plus, its paid tiers are reasonably priced and include a range of features built to assist an external recruiter or HR professional with sourcing, candidate management and interviews.
AeroLeads has all of the features you need in an email finding tool. You can find business emails and phone numbers plus as many as 15 other data points like full name, job title and location. Plus, you can export the data to CSV or transfer it to tools like Salesforce and HubSpot CRM.
Considered the best by some, ContactOut touts that it can find 2x more emails than the competition and given that it offers 100 free credits per day, there is not much risk to test out their claim. Full pricing details for ContactOut are available on request.
With access to 30+ million contacts, it’s a good thing that UpLead allows you to filer by 50+ criteria and download all their contact information to Excel, saving you a ton of time. In addition, they provide access to real-time email verification, promising 97% accuracy and a welcome relief from dozens of bounced emails.
If you use LinkedIn (which you obviously do), then you absolutely need Dux-Soup. Dux-Soup is the most efficient way to automate your LinkedIn activity and manage your prospects. Using a simple Chrome extension, you can automate the process of sending custom messages to prospects, following up with automated replies, endorsing connections and following profiles. Plus, you can integrate much of this activity with your ATS and CRM, making this process even more valuable to your lead gen activities.
Geared exclusively towards finding technical talent, AmazingHiring is recruiting software that scours Github, Stack Overflow and Kaggle profiles to find potential candidates, including those who do not have a LinkedIn account.
FindThatLead allows users to find people’s corporate emails using data points such as position, location, company, name or industry.
A free Chrome extension, Hiretual is raved about by sourcers and recruiters for its ability to consistently cut down on the time required to find talent and their contact information. It is free for 15 contacts per month before increasing to $59 per month (billed annually) for 200 contacts per month.
Hunter is a bit different than other email sourcing tools as it can find all available emails on a given domain and also verify emails, in addition to the features you expect from a standard contact finder.
A pre-defined Google Search for recruiters, this single page tool performs one task extraordinarily well: it finds profiles on LinkedIn for a given skillset, removing as many extraneous results as possible.
Limited to 5 free phone numbers and emails per month, Lusha gets positive reviews by many but you will have to pay to get full use of the product.
Prophet is a Chrome extension that allows you to visit the Twitter, Facebook or Google+ page of a person and find emails and phone numbers. It comes with 15 free credits per day and you can get more by sharing data with the community or purchasing them. Note that the company does not have a website.
RocketReach promises to find emails, phone numbers and full profile information from 50+ sites in a single search. The free option is limited to 5 searches/month with 170 searches available for $49/month.
Billing itself as a “complete talent acquisition platform”, SignalHire is a sourcing tool with a 200 million prospect database that will quickly allow you to discover a boatload of new candidates for your role and provide you with their contact information. It also has a built-in lightweight ATS that would work for some recruiters.
Find a profile on LinkedIn, click the “Find email” button and within a few seconds, Skrapp will return the relevant email address. Alternatively, you can export your search results and do the same process in bulk. The tool is free for 150 emails/month so there is no risk in giving Skrapp a try.
Snovio is a contact finding tool with three core features: domain search (find all of the emails on a given domain), LinkedIn email search (find the email associated with a LinkedIn profile) and company profiles (explore an org chart for various companies). They have a Forever Free plan that offers 100 credits per month, with paid plans starting at $19/month for 1000 credits.
SourceHub is a clever tool that helps you construct boolean search queries by combining synonyms for the job title, skills and location you enter.
An open source and developer-friendly CRM, SugarCRM is a great solution for the recruiter who knows they need to keep better track of their contacts but does not want to break the bank.
Voila Norbert accelerates the recruitment experience in two ways. First, it will help you find prospects’ details, including their social accounts, job role, and location, using the name of the prospect and their company’s email domain. Second, it verifies email addresses in bulk, removing duplicates, catch-alls, and role-based emails, reducing email bounce and ensuring that outreach messages get to the right person’s inbox with up to a 98% success rate.
Marketed as a combination CRM and ATS, Vincere allows you to search for and manage candidates, create fully-branded microsite job boards and post your jobs across the Internet.
Spark Hire has a full range of video tools to help you optimize your interview process including one-way interviews, interview evaluation, interview scheduling and a mobile app.
Adaface helps companies automate their first-round technical interviews in the form of conversational assessments with the help of their AI bot, Ada. They provide 700+ assessments on more than 30+ programming languages for companies to screen applicants for, among others, software engineering and business roles.
Convey enables companies to create customized communications based on where candidates are in the hiring process through messaging, scheduling, screening, and interviewing – all in one integrated platform.
While this will never be considered must-have recruiter software, whether it is face-to-face or one-way interviews, Modern Hire offers the solutions you need for your video interviewing needs.
The Honeit digital phone interview recruiter software streamlines three critical steps in every recruiter’s day to day – scheduling calls, talking to candidates and sharing insights with hiring teams. Honeit interview technology makes it easy to record, transcribe and share live candidate answers and insights during natural (two-way) phone conversations. After the phone conversation, recruiters can select key moments or interview highlights to share with their team or with hiring managers – to quickly ensure quality, reduce steps and accelerate on-site interviews. You can check out the application interface here.
Interview Mocha has over 1000 skills tests that you can use early in your interview process to determine which candidates have the required skills.
Interview Stream’s Hire recruiting software allows you to set up screening interviews using a library of questions and pre-populated media, or face-to-face live interviews.
Odro is online meeting software for the techphobics of the world. With no downloads or installs, this tool should work well for interviews, especially those that may require screen sharing.
Salesloop is a modern LinkedIn outreach sequence automation tool that was released at the start of 2020. Designed to replace the existing buggy Chrome extensions and basic desktop apps, recruiters can add Linkedin or Sales Nav search URLs to a campaign and “set it & forget it”. The tool has other features including identifying dynamic sending limit and smart sending capability, i.e. auto-unenroll if a user replies.
Beamery connects to all of your other recruiting systems and gives you one system to manage and engage every candidate that touches your brand – past, present or future. They help companies nurture passive talent and build a pipeline for future roles.
Clinch is a robust platform that combines recruitment marketing, a CRM, employer branding, and sourcing tools in one end-to-end solution. Features include a career site and landing page builder, social and email integration and robust analytics.
Firefish combines your ATS and the web and focuses on four areas: Reach (SEO and landing page development to reach candidates), Engage (reach out to new candidates and monitor existing relationships), Recruit (tools that assist with candidate placement) and Analyse (data analytics for the core software features).
GoHire is an excellent resource in your recruiting tools arsenal, focusing on attracting and converting stronger applicants with their application process. Each candidate gets a personalised web app to communicate directly with hiring managers, and keep track of all their scheduled events.
Serving a range of customer sizes from startups to enterprise customers, Jobvite offers tools that go beyond your typical ATS including Jobvite Refer (tool for sharing job openings in your employees’ networks) and Jobvite Video (on-demand video interviewing).
OnRecruit allows you to store and capture all online touch points between candidates and employers and integrates with offline data from the client’s ATS or CRM. By connecting these data sources, it allows a full view of what a candidate does prior to applying, providing insight into the effectiveness of media channels from a conversion, interview, placement and hiring perspective, and enabling marketing automation.
Offering many features similar to its competitors, Phenom People’s main differentiator is its unique ability to turn visitors to your career site into potential applicants even if they don’t fill out your job application.
Resumo is an easy way to send candidate resumes to clients with a simple URL. You can also create custom cover sheets, brand candidate resumes and get real-time insights such as notifications when your client views a resume.
SmashFly’s Total Recruitment Marketing Platform and Services proactively markets an employer brand and jobs through every recruiting channel using marketing automation technology and modern marketing practices. It empowers companies to attract the right people to their organization using the art and science of fit, enabling companies to generate leads and nurture relationships to hire faster and more cost-effectively. It is ATS-agnostic, integrating with your current system to provide a complete view into the candidate journey, from first source all the way to hire.
The free plan of this tool should be sufficient for many recruiters as it allows for 100 appointments per month and includes SMS notifications, a feature not offered at the free level by any competitors.
Loved by its users for its simplicity and rock-solid integration with all popular calendars, the free version of Calendly will be sufficient for many recruiters who want a simple scheduling tool that reduces back-and-forth emails. The paid version can be integrated with additional tools you might use such as GoToMeeting and many CRMs.
Right Inbox saves recruiters time on repetitive tasks and helps you to send better emails, in less time consistently. More than 250,000+ people use the tool for next level email productivity. Features such as email tracking, follow ups and templates are very helpful for recruiters out there.
This is a tool for the recruiter with more complex scheduling needs. The higher-priced tiers, while slightly expensive compared to the competition, have features such as pooled availability and master booking pages, that are ideal for environments where you will be scheduling more than just one-on-one meetings.
Known for its robust feature set, SimplyBook.me does not technically fall into the category of recruiter software but has a free tier that may be suitable for some recruiters.
TimeTrade invented the online appointment scheduling industry in 1999. The company’s secure, cloud-based solution meets the customer and client engagement needs of large enterprises as well as mid-size and small businesses. Thousands of companies—including 500 of the world’s top brands—rely on TimeTrade’s technology for their scheduling needs.
Vyte is a meeting scheduler app with 3 plans (Free, Pro, Enterprise) that integrates with the major calendars so recruiters can synchronize calendars and time zones; receive automatic confirmations and bookings and much more. Translated into eight languages, there are two main services: scheduling by voting (on day, time, and location) and your own personal booking page (URL) to share with others.
X.ai is a great example of when an early stage AI product actually gets things right. This tool does precisely one task. If you need to set up a meeting with someone over email, just CC your personal AI assistant, Andrew or Amy, and they’ll jump into the conversation to set up a meeting, send an invite, reschedule or cancel a meeting, or add a participant. That’s all the software does but it does it well. Pricing starts at $17/month.
While the free version of this software is not heavily advertised on their sign up page, it may have enough features to tide you over until you want to pay for more advanced tools such as appointment reminders, padding appointments and Zapier integration.
Focusing on the hourly workforce, Fountain is an ATS that helps you automate interviews, background checks and document collection.
Outmatch is designed to predict how candidates will perform and has tools such as job-fit assessments, behavioral interviewing, and online reference checking.
SkillSurvey is a multi-purpose tool designed to assist with referencing checking and sourcing via referrals.
Similar to a criminal background check, Social Intelligence uses a combination of technology and trained analysts to screen candidates online records for unlawful or inappropriate behavior.
Founded in 1975, Sterling Check is a full service screening and on-boarding solution that offers plans including pre-hire background checks and drug testing and post-hire employee audits.
Weirdly offers a customisable quiz to rank candidates against your ideal fit. It can act as a stand-alone, light-ATS or be integrated into your current recruitment process.
Broadbean is a straightforward job distribution and sourcing tool that focuses on doing a few tasks really well.
CodeFights Recruiter is a skills-based platform that allows you to hire the top developers with less effort. With CodeFights, you can source from a diverse pre-screened talent pool, evaluate candidates with programming tests, and conduct interviews in a shared coding environment. It can even be trained to optimize your process with an advanced machine learning model.
Crystalknows.com provides free personality tests like Enneagram, Myers-Briggs, DISC, and more so you can understand a candidates strengths, blind spots, and preferred communication style. You can also predict that information from their social media profile using their Chrome Extension.
DevelopersForHire.com is for companies and brands searching for great developers to help on their projects. Take a quick quiz and get personalized recommendations on the hiring sites that match your needs.
The Entelo platform uses big data, predictive analytics and social signals to help recruiting organizations find, qualify and engage talent.
Officially marketed as a LinkedIn-based lead generation tool, Headreach can also be used effectively to find the emails and social profiles of potential candidates.
This sourcing tool allows you to build talent pools collaboratively that can then be sent straight to your ATS. Best of all, it is free for 2 pools.
Post your job on Oppty and their algorithm will determine which candidates meet the “affinity threshold” to match with your company. The software will even schedule interviews with those who have matched.
HiringSolved offers features that are not common in sourcing recruiting software including Diversity Search (a tool to help increase workplace diversity), Scan (automatic updating of outdated records in your ATS and CRM) and Verticals (algorithms designed to find candidates in specific industries).
Typical sourcing tools force recruiters to do tedious, time-consuming tasks such as resume screening and keyword-based searches. Ideal uses artificial intelligence to automate sourcing, resume screening, initial candidate outreach and even interview scheduling.
Joblyon has a strong focus on on creating beautiful job postings that will be readily shared on social media.
Their flagship product, Arya, uses artificial intelligence to identify talent that not only has the right skills but also is aligned with the corporate culture.
OctoHR is a free, lightweight Chrome extension that shows the languages in which a candidate can code and reveals their email address, saving recruiters who source directly on Github a ton of time.
OxyLeads is a straightforward tool. You give it a list of criteria (job title, countries, industry and technologies used) and it gives you a an email list that matches those criteria. Priced at 500 emails for $100/month or 2000 emails for $300/month, OxyLeads is an ideal solution for those who want to run highly targeted outbound marketing campaigns directed to either clients or candidates.
Recruit’em is a powerful free search tool that lets you use Google to search for profiles across various platforms including LinkedIn.
SeekOut is one of many recruiting tools for sourcing passive candidates, with a database of over 100 M US professionals. Their search engine can handle complicated queries and find fresh candidates using a combination of AI and over 20 filters. You can also get email addresses for candidates in one click and export profiles in bulk to integrate with your existing workflow.
Calling themselves a “data driven employee referral platform”, Simppler helps employees of a company find candidates for open positions within their own networks.
Talemetry integrates with your ATS and allows you to post job ads, source candidates, build talent pipelines and manage candidate relationships in a single platform.
TextRecruit lets you manage communications with your candidates over text, increasing interaction rates significantly. It is truly recruiting software for the 21st century.
Visage is a crowdsourced sourcing tool (it’s a bit of a mouthful) that identifies and engages candidates using a team of dedicated human sourcers and then screens their selections with a combination of AI and human experts. In short, Visage allows you to post a job and outsource the rest of the process until the interview stage. (Did we say source enough times?)
The brilliance of this tool is its simplicity. Priced at $40/month for individuals, ZAPInfo is worth the price. When you find a contact or a list of contacts, you clip it (add it to the ZAPinfo database), enrich it (find the associated email address, company name and other relevant information) and sync it (to your CRM or ATS), saving any sourcer a massive amount of time.
If you want to experience email automation on steroids, check out Reply, the tool of choice for mixed email drip/phone call-based campaigns. Integrations with a variety of popular marketing tools, including Bullhorn, are available, allowing Reply to assist with email inbox management and save you up to 35% of your time spent messaging clients and candidates.
If you read this list closely, you’ll notice that we don’t offer our personal opinion too often. With Grammarly, it’s different. If you write emails or literally any content on a daily basis, you need to get this tool. Grammarly makes sure everything you type is clear, effective, and mistake-free. It’s simple to install and most of its features are completely free. This one is a no brainer.
If you need graphic design, digital marketing, writing and translation, video and animation or music and audio on the cheap, Fiverr is the place for you. Plus, before you get started, you can check out our guide for using Fiverr right here. In it, we walk you through what you need to know before starting a logo design, video intro or infographic package and what to do if things do go wrong.
Thought this is not a tool explicitly built for recruiters, it’s not hard to see how Skipio could be a game-changer for recruiters, especially those targeting a younger demographic. Skipio is a mass texting tool that could be perfect for talking with multiple clients. It also has automation capabilities with smart campaigns that will allow you to sit back and relax while the AI takes over.
When running a marketing campaign, the number one mistake that recruiters make is not using a dedicated landing page. A dedicated landing page has been shown, time and time again, to be the most effective place to direct traffic when you want visitors to convert, whether that means download an ebook, watch a video or book an appointment. One of the reasons that people don’t use landing pages is that they are hard to build. Not anymore. With Instapage, you can build a landing page on your own without even knowing how to code.
Boomerang allows you to schedule emails to be sent later and reminds you about old emails that you have archived, ensuring that you never forget to respond to a candidate or client.
Although not specifically geared towards the recruiting market, IFTTT is still a powerful recruiting tools, letting you create “applets” that combine different services together. For example, you can get an e-mail notification when a LinkedIn contact changes jobs.
Populate keeps headcount data in one place so that managers and stakeholders can review and approve headcount or budget changes and you can review your analytics to help with your comprehensive HR strategy.
Wonderkind is a programmatic job advertising platform that helps corporations and staffing agencies create and execute high-quality recruitment marketing campaigns. Using artificial intelligence, it helps recruiters reach top talent on the media channels they actually use.
Calling themselves “automation for busy people”, Zapier lets you move data between web apps automatically (perhaps a recruitment marketing platform and ATS), saving you time and ensuring data integrity.